Privacy Policy for Payments and Donations
Effective Date: June 2025
Last Updated: June 2025
Ghana Baptist Convention is committed to protecting the privacy and security of our donors and visitors. This Privacy Policy outlines how we collect, use, and safeguard your personal data when you make a donation on our website.
Acceptance of any contribution, donation, or grant is at the discretion of the Ghana Baptist Convention. The Ghana Baptist Convention will not accept any donation unless it can be used or expended consistently with the purpose and mission of the Ghana Baptist Convention.
No irrevocable donation, whether outright or life-income in character, will be accepted if, under any reasonable set of circumstances, the donation would jeopardize the donor’s financial security.
The Ghana Baptist Convention will refrain from providing advice about the tax or other treatment of donations and will encourage donors to seek guidance from their own professional advisers to assist them in the process of making their donation.
The Ghana Baptist Convention will accept donations of cash or publicly traded securities. Donations of in-kind services will be accepted at the discretion of the Ghana Baptist Convention.
Certain other donations, such as real property, personal property, in-kind donations, non-liquid securities, and contributions whose sources are not transparent or whose use is restricted in some manner, must be reviewed prior to acceptance due to the special obligations raised or liabilities they may pose for the Ghana Baptist Convention.
The Ghana Baptist Convention will provide acknowledgments to donors and will respect the intent of the donor relating to donations for restricted purposes and those relating to the desire to remain anonymous. With respect to anonymous donations, the Ghana Baptist Convention will restrict information about the donor to only those staff members with a need to know.
The Ghana Baptist Convention will not compensate, whether through commissions, finder’s fees, or other means, any third party for directing a donation or a donor to the Ghana Baptist Convention.
1. Information We Collect
When you donate through our website, we may collect the following personal data:
- Contact Information: Full name, email address, phone number, and mailing address.
- Payment Information: Credit/debit card details or banking information (processed securely via our third-party payment processors such as PayPal, Stripe, and Paystack Payments).
- Donation Details: Amount, frequency, designation/purpose (if provided).
- Technical Information: IP address, browser type, and information about how you interact with our website (collected via cookies and analytics tools like Google Analytics, if enabled).
We do not store or access your full payment card details. These are handled securely by our payment providers, in compliance with PCI-DSS standards.
2. Legal Basis for Processing (Under GDPR)
If you are located in the European Economic Area (EEA) or the UK, we process your data under the following legal bases:
- Consent: When you opt-in to communications or newsletters.
- Contract: To process your donation and fulfill your request.
- Legitimate Interest: To manage donor relations and improve our website.
- Legal Obligation: To comply with applicable laws (e.g., tax or regulatory requirements).
3. How We Use Your Information
We use your data to:
- Process and confirm your donation.
- Send donation receipts and acknowledgments.
- Manage donor records and recurring gifts.
- Send updates or fundraising messages if you opt-in.
- Improve our website and donor experience.
- Comply with legal and accounting requirements.
4. Sharing and Disclosure
We do not sell, rent, or trade your personal data. We may share it only with Regulatory authorities where required by law.
Each third party is contractually bound to use your data only for the specific purpose and to protect it according to GDPR standards.
5. Cookies and Tracking Technologies
Our website may use cookies to enhance user experience and track site usage. You may manage your cookie preferences via your browser settings or our cookie banner (if enabled).
European visitors: We comply with the EU Cookie Law and provide an opt-in mechanism for non-essential cookies.
6. International Data Transfers
If you are located outside Ghana, your data may be transferred to and processed in countries with different data protection standards. We ensure that appropriate safeguards (such as Standard Contractual Clauses) are in place when transferring data internationally.
7. Your Rights (for EEA/UK Donors)
If you are in the EEA or UK, you have the right to:
- Access the personal data we hold about you.
- Request correction or deletion of your data.
- Withdraw consent at any time.
- Object to or restrict processing.
- Lodge a complaint with a supervisory authority in your country.
To exercise any of these rights, contact us at [Insert Contact Email].
8. Data Security
We maintain reasonable administrative, technical, and physical safeguards to protect your personal data. All donation pages are secured using SSL encryption.
Our website is uses plugins/extensions that follow best practices for security and privacy.
9. Data Retention
We retain donation-related data for as long as necessary to:
- Fulfill the purpose for which it was collected.
- Comply with legal obligations (e.g., tax and audit purposes).
- Maintain donation history and recurring donation records.
You may request deletion of your personal data, subject to legal constraints.
10. Children’s Privacy
Our donation services are not directed to individuals under 16. We do not knowingly collect personal data from children.
11. Changes to This Policy
We may update this Privacy Policy occasionally. Updates will be posted on this page with the “Last Updated” date.
12. Contact Us
If you have questions or requests related to this Privacy Policy, please contact us at:
Ghana Baptist Convention
Email: info@ghanabaptistconvention.com
Phone: +233208985710
Website: ghanabaptistconvention.com
